The Cotton and Crude committees and Chamber of Commerce are currently looking for additional venders as well as parade participants for the Saturday event.
The Cotton and Crude Street Fair and Music Festival in Levelland is approaching as the event is slated for Saturday, September 23.
Guidelines for applicants are as follows: All money is due with completed signed booth application and guidelines. MasterCard, Visa, debit card, checks or money orders are accepted. A returned check will constitute a cancellation as well as a fee of $30.00 added to the cost of the check collection.
The deadline for all applications is September 19; those received after this date will be charged a $25.00 late fee that is nonrefundable. Checks will not be accepted after this date.
Every attempt will be made to honor initial booth space request. However, assignments of space are on a first come first serve basis.
Vendors were allowed to begin booth selection at 8 a.m. on July 31, with payment at the chamber office at 1101 Avenue H and completed application. Early booth selection was available for Hockley County residents on July 24-28.
Applications submitted by mail will be posted by date of receipt. If more than one application is received daily for same booth location, the chamber will randomly assign booths. Booth spaces will not be reserved without payment and a completed application.
The event date and time are slated for September 23, from 10 a.m. to 3 p.m. Event set-up date and time will be Friday, September 22, from 6 p.m. to 9 p.m. and Saturday, September 23, from 6 a.m. to 7:30 a.m.
The chamber stressed that all vehicles must be removed from the festival zone by 8 a.m. or they will ticketed and towed at the owners expense.
The parade and festival will begin at 10 a.m. so cars must be out of parade route. Additional parking is located at the former Citizens Bank building, one block west of the Courthouse Square. Tear down will begin promptly at 3 p.m. as the chamber will be hosting an evening concert in part of the festival area.
Vendors will be responsible for providing all equipment necessary to equip their booth area including tables, chairs, tents, extension cords, etc. Booth rent covers space only.
Vendor spots on the north side, 1-11 will be charged an additional $100, and must be included as a concert food, drink vendor.
These vendor hours will be 10 a.m. to 3 p.m. for the street fair and concert hours of 6:30 p.m. to 12 p.m. Vendors in spaces 1-11 will need to be prepared to feed concert crowds in addition to street fair festival.
No alcohol can be sold by vendors. No tents or trailers in vendor spots 1-8 north after 6 p.m. as it would obstruct the concert stage view. Trailer spots for the concert will include 9-11 north side only. Food and drink vendors are only allowed at the concert.
Vendors in spaces 1-11 must commit to both festival and concert hours. All vendors in the concert area must be removed by 10 a.m. on Sunday morning. If a vendor sells out, they are not allowed to move out until event is over at midnight. Security will be provided on Saturday night if a vendor prefers to tear down on Sunday morning. Concert vendors will receive additional information for evening activities.
Only one outlet for only one appliance is provided for an electrical booth, no power strips are allowed. All outlets are 20amp/110volt; additional outlets may be purchased, while supplies last. Some locations of electrical booths may require extension cords. Cords must be 12 gauge not to exceed 50 feet in length (vendor must provide). All extension cords must be taped down with duct tape leaving no exposed cords or safety hazards.
No RV adapters will be allowed. All trailers requiring electricity, no ground fault breakers are allowed. There are a limited number of 220volt outlets for additional fees.
All electrical booth spaces must pay electricity fee, no exceptions. Failure to comply could result in the organization not being allowed back next year.
No wastewater or grease can be drained on the street. Vendors must catch all waste and dispose of it properly after the event. Roll off dumpster locations are noted on the map provided. Failure to comply could result in the organization not being allowed back next year.
Food vendors are responsible for approval from the Health Department. All vendors are subject to inspection and must comply with all local codes, requirements and permits. The Health Department will inspect on the day of the event. Health permits are free for non-profit organizations and there will be a $30 charge for all others. This fee is separate from the booth registration.
To contact health inspector, call 806-568-5442. September 18, is deadline to have city permit. No permit by that date means no participation in the event. There will be no booth refund if a vendor does not get their permit. City Hall is located at 1709 Ave H.
If an organization is exempt from sales tax liability, individuals must provide documentation upon request. Others must have a Texas Sales and Use Tax Permit. Vendors are solely responsible for the reporting and payment of all sales, use tax applicable for their sales. Only non-profits are legal to have raffles.
A fire extinguisher is required in each booth selling or serving food.
Ice will be available for purchase at the Chamber of Commerce information booth at the intersection of Austin and Avenue G, or concert entrance for the evening. Ice bags come in 16pound bags and will cost $6 per bag; this price also includes delivery to booth sites.
No alcoholic beverages by vendors of any type will be permitted on the grounds. No drinks, including water, may be given away free.
Festival booth take down may begin at 3 p.m. No early checkouts will be permitted because of safety reasons. If done so, that organization is removed as a future vendor. Bring a tarp to cover booths in case of inclement weather. No refunds will be made due to weather conditions.
All booths will be on paved streets. If vendors care to bring a tent or covering for shade no stakes or anchors are driven into the ground and, or pavement. Booths can open from both sides.
Generators must be silent, below 60dB. Proof must be provided that the generator will be 60 decibels or lower. There will be live music, please be considerate to the entertainment.
No microphones, loud music or bullhorns will be allowed.
No water toys, exploding toys, toy guns, toy crossbows, toy knives or toy swords, silly string, stink bombs, guns or knives can be sold.
No vendors are allowed moving vehicles of any kind other than display. Failure to comply will constitute removal from vendor list and future participation. Initials.
This is an outdoor festival, there will be BBQ pits which produce smoke. The chamber makes every effort to place vendors accordingly, but cannot guarantee smoke from cookers will not blow over or nearby vendor spots.
In regard to the parade portion of the event, the chamber is currently accepting applicants. The parade will be held Saturday as well with line-ups beginning at 8:45 a.m., and the beginning of the parade starting at 10 a.m.
Parade judges will be selecting from all entries before the parade during the line-ups at 9 a.m. Float prizes will be given with $300 going to first place, $200 to second place and $100 going to third place.
Each category will have a wine and awards will be presented before the parade and winners will be asked to display their ribbons on entry for the public during the parade. No registration is required and there is no cost to enter the parade.
There will be nine categories for the parade with number one being the parade sponsor which is Smith Auto Family. They will be lining up on Avenue H, in front of the chamber building.
Category two will be youth entries 13-years and under for bicycles and wagons. Those individuals will line up in the chamber parking lot located on Avenue H.
Elected officials and municipal entries will be category three and they will be lined up on Avenue H by Lobo Lake in front of Tattlers.
Automobiles and motorcycles will be in category four which will line up on 11th Street between Avenue G, in front of the LISD Administration Building.
Antique tractors will fall in category five which will line up up on 11th Street between Avenue H and Avenue I.
Commercial and business entries will be in category six which will be lined up on 13th Street and Avenue H by Sodexo in the street.
Non-profit, organizations, schools, churches and school bands will be in category seven which will be located in the parking lot next to the old Levelland football field, facing south.
All other entries will be grouped in category eight located on 12th Street between Avenue H and Avenue I.
Mounted horses and horse drawn wagons or carriages will be in category nine which will be placed at the empty grass lot west of the LISD bus barn.
Due to city ordinance, candy or other items may not be thrown during the parade. Candy or other items may be distributed by persons walking adjacent to the crowd only. This rule will be strictly enforced for safety. No water guns will be allowed during the parade.
No one under the age of 16years-old will be allowed to operate a motorized vehicle in the parade. This includes go-carts, motorcycles, 4-wheelers, dirt bikes and other such vehicles.
An adult must be on or around any float to supervise at all times. Participants who walk should be prepared to complete a 1-mile route in less than an hour.